Code of Conduct

Effective October 5, 2020

CASC Code of Conduct & Anti-Harassment Policy

 

The Coalition for Academic Scientific Computation (“CASC”) believes our community should be safe for everyone.  We are committed to providing all individuals involved with our CASC community including, but not limited to, members, attendees, sponsors, speakers, organizers, staff and venue staff involved in CASC supported activities (“Participants”) a professional, safe and welcoming environment free from discrimination and harassment regardless of gender, gender identity, sexual orientation, disability, race, ethnicity, age, and religion.  This Code of Conduct and Anti-Harassment Policy (“Policy”) outlines CASC’s expectations for Participant behavior as well as consequences for unacceptable behavior.  The Policy should be read in concert with CASC’s Conflict of Interest Policy and Whistleblower Policy.

Scope

We expect all Participants to abide by this Policy at all times at CASC meetings and events, CASC-related social events, our online community, and any remote activities sponsored or supported by CASC including telephonic and electronic communications among Participants. Please engage in CASC activities responsibly and with respect for the right of others to do likewise. Thank you for your cooperation in helping us maintain a professional, safe, and welcoming environment.

Expected Behavior

All Participants are expected to:

  • be considerate, respectful, and collaborative;
  • refrain from demeaning, discriminatory, or harassing behavior or speech;
  • be respectful and mindful of surroundings and of other Participants; other Participants may have a different level of comfort with respect to language and personal space;
  • be respectful of any other patrons who may be using event spaces where CASC events are held.

Unacceptable Behavior

The behaviors that are considered harassment and that are unacceptable include, but are not limited to:

  • intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct;
  • offensive verbal comments including those related to gender, gender identity, sexual orientation, disability, race, ethnicity, age, or religion;
  • use of nudity and/or sexually explicit or violent material;
  • deliberate intimidation, stalking or following of other Participants;
  • violence, threats of violence, or violent language directed against another person or organization;
  • non-consensual or inappropriate physical contact;
  • unwelcome sexual attention including sexualized comments or jokes; inappropriate touching, groping, and unwelcome sexual advances;
  • intentional disruption of CASC events or meetings;
  • acts in a manner that does or has the potential to damage or harm CASC or its reputation;
  • advocating for, or encouraging, any of the above behavior.

Member List

CASC provides its membership contact list, including email addresses, (“Member List”) to its members solely for the purpose of conducting CASC business. CASC members shall treat the Member List as confidential and shall not disclose the Member List to third parties.  Use of the CASC Member List for solicitation or third-party purposes is strictly prohibited.

Weapons Policy

Weapons are prohibited at all CASC sponsored events and meetings. Weapons include but are not limited to guns, explosives (including fireworks), and large knives such as those used for hunting, as well as any other item used for the purpose of causing injury or harm to others. Anyone seen in possession of one of these items will be asked to leave immediately, and will only be allowed to return without the weapon, at CASC’s discretion.

Consequences of Unacceptable Behavior

Harassing or otherwise unacceptable behavior from any Participant will not be tolerated.  Anyone asked to cease unacceptable behavior is expected to comply immediately.  If a Participant engages in unacceptable behavior, CASC may take any action deemed appropriate, up to and including the individual Participant’s temporary ban from a CASC activity or a Participant’s permanent expulsion from CASC without warning (and without refund in the case of a paid event).

Reporting Guidelines

If you are subject to unacceptable behavior, notice that someone else is being subject to unacceptable behavior, or have other compliance concerns regarding this Policy, notify CASC as soon as possible.  CASC will investigate and carry out the appropriate course of action, and will be available to help Participants experiencing unacceptable behavior feel safe for the duration of the meeting or event.

If you are subject to or witness unacceptable behavior, or have any other concerns, please notify the CASC Executive Committee or CASC Executive Director as soon as possible either in person at an event or by emailing director@casc.org, chair@casc.org, vicechair@casc.org, secretary@casc.org, and/or treasurer@casc.org.

CASC prohibits retaliation of any kind against individuals who have made good faith reports or complaints of violations of this Policy or other known or suspected illegal or unethical conduct.

Privacy Expectations

CASC respects your privacy.  Personal information related to reported violations of this Policy will be shared only to the extent necessary to investigate and take action on claims, or as required by law.